Rental Utility Transfer & Vacancy Tracker | Excel + Google Sheets Landlord Spreadsheet + Checklists

Has the utility transfer been confirmed, and who needs to follow up? Organize service start, stop, and transfer requests for vacant rental units, with responsibility, confirmation details, meter readings, and follow-up dates in one place.

Your digital download includes a 2-sheet workbook for Excel or Google Sheets for 100 vacancy periods and 200 utility requests, a 3-page printable US Letter PDF, and a Start Here guide, delivered in a ZIP file. A separate access PDF links to the Google Sheets version. Software and Google accounts are not included. The PDF is for handwriting, not fillable.

This tracker records requests; it does not submit them or change utility accounts.

WHAT YOU RECEIVE

One ZIP containing: - Two-sheet Excel workbook: Vacancies and Utility Requests - Three-page printable PDF: utility transfer checklist, meter reading record and vacancy follow-up review - Start Here guide

WORKBOOK

FEATURES

- 100 vacancy periods and 200 utility request rows - Unique Vacancy IDs link each request to its property/unit - Vacancy start, planned move-in and actual move-in dates - Calculated elapsed days vacant - Provider contacts, account references and responsible party - Start service, stop service, transfer account and other request actions - Request, target, confirmation and verification dates - Assigned staff, next steps and overdue/due-today follow-up flags - Meter ID, reading, unit, date and evidence references - Filters, dropdowns and frozen identifying columns

Cream cells are editable inputs. Sage cells calculate. A request marked Verified still needs its request date, confirmation reference/date and verification date before the record closes. The occupancy status records vacancy dates; it does not confirm utility completion or overall rent-readiness.

FORMAT AND USE Instant digital download. No physical item will be shipped. Excel and Google Sheets versions are included. For Google Sheets, open the separate access PDF, sign into a Google account and choose Make a copy to save your editable workbook. The shared master is view-only. Excel and Google Sheets copies do not synchronize.

The workbook contains formulas, not macros. A representative elapsed vacancy-day calculation and occupied status were checked in Google Sheets. Calculations and layouts were checked during creation; native Microsoft Excel was not available for an application-level check. Timing flags appear inside the workbook; no automatic email, calendar or push reminders are included.

The PDF is US Letter (8.5 x 11 inches), printable for handwriting, not fillable, and does not calculate. Repeat pages as needed. Files are supplied in a ZIP; extract before opening.

Enter dates and account responsibility confirmed for your property and provider. This organizational tracker does not submit requests or change utility accounts. For your own household or business use; do not resell or redistribute.

The cover is an AI-assisted illustrative mockup. Additional images show the actual workbook and printable checklist.