Vacation Rental Restock & Cleaner Handoff Tracker | Excel and Google Sheets + Printable Checklists

What needs restocking before the next guest, and what still needs a follow-up? Record usable supplies, clean linen counts, cleaner completion, and open issues with a next action and assigned person. Your digital download includes Excel and Google Sheets versions of a 3-tab workbook, a 4-page printable checklist PDF, and a Start Here guide, with the original files in one ZIP and a separate Google Sheets access PDF.

Track up to 100 supply rows, 60 linen rows, and 100 turnovers. Choose Microsoft Excel for the .xlsx file or a free Google account for the Google Sheets version. Software is not included. The PDF is for handwriting, not fillable. Counts and handoff reviews are updated manually; no booking-system or cleaner-app integration is included.

WHAT YOU RECEIVE

One ZIP plus a separate Google Sheets access PDF. The ZIP contains:

• Three-sheet Excel workbook (.xlsx)
• Four-page printable checklist PDF
• Start Here guide EXCEL + GOOGLE SHEETS WORKBOOK RESTOCK — 100 rows for property, item, location, count unit, usable quantity, owner-entered minimum and target, calculated quantity to buy, checked-on date, assigned person, due date and notes. Filter Status to Restock for a shopping list. LINENS — 60 rows for clean usable, in-use, laundry and damaged linen, with minimum and target clean counts and calculated clean-linen shortages. Choose whether to launder, transfer or replace. CLEANER HANDOFF — 100 turnover rows with cleaner, date, cleaning, restock and linen review dropdowns, open issue count, owner review, next action, assigned person and due date. Ready requires all three reviews completed or verified N/A, zero open issues and owner approval. PRINTABLE PAGES 1. Restock Count & Shopping List 2. Linen Count & Preparation 3. Cleaner Completion Checklist 4. Open Issues & Owner Handoff A TWO-PAGE HANDOFF Use the Cleaner Completion Checklist to record completed tasks, verified N/A items and unfinished work. Then use Open Issues & Owner Handoff to assign next actions, owners and due dates, review supplies and linen, and record a Pending, Approved or Hold decision. Preview both pages in the listing photos. Print fresh copies for each turnover and write by hand. HOW TO DOWNLOAD & START After payment is confirmed, use the download links provided after checkout and by email. Save and unzip (extract) the ZIP folder, then read the Start Here guide. Prefer paper? Open the four-page PDF, print the pages you need on US Letter paper at Actual Size / 100%, and fill them out by hand. Once printed, no computer is needed at the property. For digital tracking, open the .XLSX workbook in Microsoft Excel. For Google Sheets, open the separate access PDF, click its button, sign in to Google and select Make a copy. Software is not included.

HOW IT WORKS

Enter your property details and count units. Set your own minimum and target stock levels. When usable stock is below minimum, the workbook calculates the quantity needed to reach target; at or above minimum it shows 0. Update counts after delivery. Clean-linen shortages use clean usable stock only, excluding in-use, laundry and damaged items.

Record each turnover on a new handoff row and assign follow-up work until the owner has reviewed readiness. Cream cells are editable; sage cells calculate. Enter 0 for a true zero. Missing required inputs show a setup message. The workbook is a manually updated record: handoff reviews do not automatically reconcile the inventory sheets or verify the physical property.

FILE DETAILS

Use Microsoft Excel or the included Google Sheets version for the workbook. A free Google account is required for Google Sheets. Fixed capacity: 100 restock rows, 60 linen rows and 100 turnover rows. Make another working copy for more capacity; typing below the tables does not guarantee formulas or summaries extend. Whole-unit counts.

The PDF is printable for handwriting, not fillable. US Letter, 8.5 x 11 inches. Print at actual size and duplicate pages as needed. ZIP extraction is required. Digital download only. No physical item will be shipped. Styling props are not included. Sample workbook photos show fictional entries; the delivered workbook starts blank.

No Word or Canva template is included. No booking-system, supplier or cleaner-app integration is included. Adapt stock levels and tasks to your property and approved cleaning instructions. Use secure references instead of access codes or guest personal information. For internal use within the purchasing business. Blank templates may not be resold or redistributed as a standalone product.

Created by Keys & Keep.