Property Owner Walkthrough Kit | Condition Checklist and Repair Approval Log | Fillable PDF + Editable Word

You walked the property—what needs attention, and what has the owner approved? Keep observed conditions, photo references, repair recommendations, estimates, decisions, and approved budget caps together for your first walkthrough with a new property owner.

Your digital download includes a 6-page editable Word packet, a 6-page fillable PDF, 3 owner email templates, and a Start guide, delivered in one ZIP file. The PDF has 21 observation entries and 3 detailed repair decision entries; expand tables or duplicate decision pages in Word when needed. Compatible document software and a form-capable PDF viewer are required; software is not included.

Store photos separately in your own records.

Designed for the first walkthrough with a new property owner. It is a different workflow from a routine tenant move-out or vacancy turnover checklist.

WHAT IS INCLUDED

• Six-page editable Word packet (.docx), with observation tables you can expand and a decision page you can duplicate
• Six-page fillable PDF (.pdf), with 21 observation entries across exterior, interior, and systems pages and three detailed repair decision entries
• Three owner email templates for the first review, open-decision follow up, and final scope recap (.txt)
• Start guide (.txt)

All four files are bundled in one ZIP download. The forms cover property details and access limits, visible conditions, photo IDs, priorities, suggested actions, estimates or quotes needed, approve/defer/decline/pending decisions, approved caps, vendors and status, a deferred or do-not-do list, and the final owner review.

HOW TO USE

1. Duplicate the packet for the property. Record one issue per row and give each a photo ID and item ID. Store photos separately in your own records. 2. Bring proposed work into the decision register. Keep estimates separate from approved budget caps. 3. Record the owner's decision and retain any approval your management agreement requires before scheduling work. 4.

Keep deferred and declined items visible but outside the active work plan.

This is an instant digital download. No physical item will be shipped, and no Canva account is required. The packet is a generic observational planning tool, not a professional inspection, safety certification, or authorization to order repairs. Adapt it to your property, agreement, and local requirements. For the fillable PDF, use a form-capable PDF viewer and test the saved copy before sending.